Equator Advisory is committed to protecting the privacy and security of the personal data we collect. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, engage in business transactions with us, or communicate with our representatives.
OVERVIEW
As a petroleum trading and advisory firm, Equator Advisory primarily interacts with other business entities. Most of the information we collect is “Business Contact Information.” However, we recognize that this information may relate to identifiable individuals. We handle all data in accordance with applicable global data protection laws.
INFORMATION WE COLLECT
We may collect and process the following categories of personal data:
- Identity Data: Name, job title, and professional affiliation.
- Contact Data: Business email address, telephone numbers, and office address.
- Due Diligence Data (KYC/AML): Information required to meet our legal and regulatory obligations, which may include identification documents (passports), proof of address, and results of background checks on key principals.
- Technical Data: IP address, browser type, and usage data collected via cookies when you visit our website.
- Communication Data: Records of correspondence, including emails and notes from meetings or phone calls.
HOW WE COLLECT DATA
- Direct Interaction: Information you provide by filling in forms, subscribing to reports, or contacting us via email/phone.
- Third-Party Sources: Information from public registries, credit reference agencies, and due diligence providers to comply with “Know Your Counterparty” (KYC) requirements.
- Automated Technologies: As you interact with our website, we may automatically collect technical data about your equipment and browsing patterns.
PURPOSES AND LEGAL BASIS FOR PROCESSING
We use your data only where permitted by law, typically for the following reasons:
- Contractual Necessity: To perform the contract we are about to enter into or have entered into with you or your organization.
- Legal Compliance: To comply with international trade laws, anti-money laundering (AML) regulations, and sanctions screening.
- Legitimate Interests: To manage our relationship with you, improve our services, and ensure the security of our IT systems and physical premises.
- Consent: Where you have specifically opted in to receive market insights or advisory updates.
DATA SHARING AND TRANSFERS
Equator Advisory operates in the global energy market. Your data may be shared with:
- Affiliates and Subsidiaries: To facilitate global trading operations.
- Service Providers: IT hosting partners, auditors, and legal advisors.
- Regulatory Authorities: When required by law or in response to a valid legal request.
- International Transfers: As a global trader, we may transfer data to countries outside your jurisdiction. In such cases, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your information.
DATA SECURITY
We have implemented robust technical and organizational security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way. Access to your personal data is limited to employees and partners who have a genuine “need to know” for business purposes.
DATA RETENTION
We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements (typically 7–10 years for trading records).
YOUR RIGHTS
Depending on your location, you may have the following rights:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request the correction of inaccurate data.
- Erasure: Request the deletion of your data (subject to legal retention requirements).
- Objection: Object to processing based on legitimate interests.
CONTACT US
If you have any questions about this Privacy Policy or our data practices, please contact our Data Protection Officer at:
Equator Advisory : 6 Mobolaji Johnson Avenue, Ikoyi, Lagos
Email: info@equatoradvisory.co
